Invoice processing

Municipality of Meerssen

The ability to receive e-invoices and process them automatically.

Last change on 14th of July 2026, at 12:59 (CET) | Publication Standard 1.0

• Publication category: Other algorithms
• Impact assessment: Field not filled in.
• Status: In use

General information

Theme

Organisation and business operations

Begin date

2025-08

Contact information

[e-mail]

Responsible use

Goal and impact

The aim is to be able to receive and automatically process e-invoices using the Invoice Portal. The automated processing of incoming invoices delivers efficiency benefits, reduces the risk of errors and ensures that invoices are checked against various criteria.

The impact on members of the public is minimal, as they do not send invoices.

The impact on businesses is minimal, as invoices are checked automatically.

The system checks whether all mandatory details are included on the invoice, whether the address is correct, whether the invoice number has been used before, and whether the information on the invoice is accurate.

Considerations

Invoice processing is faster, and the algorithm ensures that checks are carried out at the initial stage. This reduces the likelihood of duplicate invoices, incorrect invoices and phantom invoices

Human intervention

Scanned invoices are forwarded to the accounts department, where they are checked for accuracy by staff and, where appropriate, authorised.

Risk management

Minimal risk, content checks carried out by people.

Operations

Data

Chamber of Commerce, VAT and IBAN details are used for verification purposes.

External provider

Whitevision