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Please note: The algorithm descriptions in English have been automatically translated. Errors may have been introduced in this process. For the original descriptions, go to the Dutch version of the Algorithm Register.

Invoice processing

Municipality of Someren

An integrated solution that can process both e-invoices and PDF invoices reliably, quickly and without errors. With checks and validations.

Last change on 7th of May 2024, at 7:16 (CET) | Publication Standard 1.0
Publication category
Other algorithms
Impact assessment
Field not filled in.
Status
In use

General information

Theme

Organisation and business operations

Begin date

2021-01

Contact information

gemeente@someren.nl

Link to publication website

https://www.someren.nl/over-de-gemeente/privacystatement#c3024

Responsible use

Goal and impact

The aim is to be able to receive and automatically process e-invoices. Automated processing of incoming invoices provides efficiency benefits, error probability is reduced and invoices are checked on various aspects.

  • The impact on citizens is minimal because a citizen does not send an invoice.
  • The impact on businesses is minimal, invoices are automatically checked if an invoice fails the business owner is automatically informed.

It is checked whether all mandatory information is included on the invoice, is the addressing correct, has the invoice number occurred before and is the information on the invoice correct.

Considerations

Processing invoices is faster and there is already control at the gate due to the use of the algorithm. This minimises the risk of duplicate invoices, incorrect invoices and ghost invoices.

Human intervention

Read-in invoices are prepared in the administration, these invoices are checked for content by people and released if necessary.

Risk management

Minimal risk, content controlled by people.

Legal basis

EU legislation for e-invoicing (directive 2014/55/EU)

Operations

Data

Chamber of Commerce, VAT and IBAN data are used for checks.

Technical design

  1. Recognising and reading invoice data
  2. Checking and validating invoice data, only correct invoices are validated by the system for the next step. If an invoice is not correct, the supplier receives a message asking him to amend the invoice.
  3. Converting the invoices
  4. Export to administrative system

External provider

Invoice portal

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