Please note: The algorithm descriptions in English have been automatically translated. Errors may have been introduced in this process. For the original descriptions, go to the Dutch version of the Algorithm Register.
Invoice processing
- Publication category
- Other algorithms
- Impact assessment
- AIIA, DPIA
- Status
- In use
General information
Theme
Begin date
Contact information
Responsible use
Goal and impact
The aim is to be able to receive and automatically process e-invoices using Invoice Portal. Automated processing of incoming invoices provides efficiency benefits, chances of error are reduced and invoices are checked on various aspects.
- The impact on citizens is minimal because a citizen does not send an invoice.
- The impact on businesses is minimal, invoices are automatically checked.
It checks whether all mandatory information is included on the invoice, whether the addressing is correct, whether the invoice number has occurred before and whether the information on the invoice is correct.
Considerations
Processing invoices is faster and there is already control at the gate due to the use of the algorithm. This reduces the chances of duplicate invoices, incorrect invoices and phantom invoices
Human intervention
Read-in invoices are transferred to the financial accounts, these invoices are checked by people for content and released if necessary.
Risk management
Minimal risk, content controlled by people.
Legal basis
The legal basis for electronic invoice processing consists of:
- EU Directive 2014/55/EU - mandates e-invoicing in public procurement.
- Dutch implementation (Electronic Invoicing Decree) - obliges central government suppliers to send e-invoices.
- Turnover Tax Act 1968 - allows electronic invoices and sets conditions.
- General Act on State Taxes - regulates retention obligation and verifiability.
Links to legal bases
- EU directive on electronic invoicing in public procurement: https://eur-lex.europa.eu/eli/dir/2014/55/oj
- Procurement Act 2012 (implementation of EU directive): https://wetten.overheid.nl/BWBR0032203
- Turnover Tax Act 1968: https://wetten.overheid.nl/BWBR0002629
- General State Tax Act (administration and retention obligation): https://wetten.overheid.nl/BWBR0002320
Impact assessment
- AI Impact Assessment (AIIA): https://www.rijksoverheid.nl/onderwerpen/rijksoverheid/documenten/rapporten/2022/11/30/ai-impact-assessment-ministerie-van-infrastructuur-en-waterstaat
- Data Protection Impact Assessment (DPIA): https://www.autoriteitpersoonsgegevens.nl/themas/basis-avg/praktisch-avg/data-protection-impact-assessment-dpia
Operations
Data
External provider
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