Direct naar content

You are here:

  1. Home
  2. Algorithms

Please note: The algorithm descriptions in English have been automatically translated. Errors may have been introduced in this process. For the original descriptions, go to the Dutch version of the Algorithm Register.

RPA to automate the processing of incoming invoices

Municipality of Bronckhorst

Rule-based algorithms are used to perform some of the administrative work in the invoice processing process. The technique used is: Robotic Process Automation (henceforth RPA)

Last change on 4th of December 2025, at 10:38 (CET) | Publication Standard 1.0
Publication category
Other algorithms
Impact assessment
Field not filled in.
Status
In development

General information

Theme

Public finance

Begin date

2025-12

Contact information

algoritme@bronckhorst.nl

Responsible use

Goal and impact

The purpose of the algorithm is to automate repetitive administrative work performed by employees of Bronckhorst municipality. The deployment of RPA reduces the workload and gives employees more time for other tasks. Residents and businesses are only indirectly affected by the algorithm. RPA ensures that residents and businesses get answers faster. The RPA software runs on an on-premises environment within its own ICT environment and the data of residents and businesses are processed fully encrypted, which ensures privacy.

Considerations

RPA helps us provide timely feedback to residents and businesses. By deploying RPA on repetitive work, less external staff need to be hired, saving (social) costs and increasing our public value.

Human intervention

For each RPA process, there is a process manager. The process manager monitors the robot. When information in the RPA process is incomplete, the respective process fails and has to be processed manually.

Risk management

There are no additional risks compared to manual processes. The risks of errors are reduced in many cases. The process managers do monthly spot checks on the processes performed by RPA. We document these spot checks.

Legal basis

Public interest task (AVG Art. 6(1)(e))

Operations

Data

Name, address, invoice amount

Technical design

Functional: The robot reads the mailbox of incoming invoices for new invoices. A new invoice is picked up by the robot and if it meets the strict conditions, the invoice is automatically put into the administration system where it is checked by an employee. This saves manual work.


Technical: We apply RPA this is a software robot that is programmed based on rules. After programming, the RPA robot carries out its work, namely the process that needs to be carried out, so it does this based on predetermined rules. If something is wrong in the process, the robot fails and there is human intervention and the process has to be processed manually.

External provider

UiPath

Similar algorithm descriptions

  • RPA to automate part of the carer appreciation process

    Municipality of Bronckhorst

    Rule-based algorithms are used to perform some of the administrative work in the informal care valuation process. The technique used is Robotic Process Automation (henceforth RPA)

    Last change on 17th of September 2025, at 13:02 (CET) | Publication Standard 1.0
    Publication category
    Other algorithms
    Impact assessment
    Field not filled in.
    Status
    In use

  • Robot process automation in the WOZ objection (chain) process

    Municipality of Tilburg

    To support the performance of administrative operations in the WOZ (chain) process, algorithms are used. Robotic Process Automation (RPA) is the method we apply. In RPA, repetitive, rule-based operations are automated using algorithms.

    Last change on 26th of June 2024, at 19:03 (CET) | Publication Standard 1.0
    Publication category
    Other algorithms
    Impact assessment
    Field not filled in.
    Status
    In use

  • Robotic Process Automation for Income, Participation and Benefits (IPV)

    Municipality of The Hague

    Robotic Process Automation (RPA) helps Income, Participation and Benefits (IPV) employees with administrative tasks, such as creating work orders in the Socrates system for the shared cost list. RPA uses an algorithm that mimics employees' actions within the municipality's computer network.

    Last change on 28th of November 2025, at 7:45 (CET) | Publication Standard 1.0
    Publication category
    Other algorithms
    Impact assessment
    DPIA
    Status
    In use

  • Robotic Process Automation HR Services

    Municipality of The Hague

    Rule-based algorithms are used to support HR Services in performing administrative tasks. Within HR Services, robitisation is used for two processes. In-, through- and outflow: requesting a VOG for new employees and sending digital letters to employees. For Leave, absence and WAZO: process absence and recovery notifications to employees UWV portal.

    Last change on 26th of September 2025, at 8:29 (CET) | Publication Standard 1.0
    Publication category
    Other algorithms
    Impact assessment
    DPIA
    Status
    In use

  • RPA for financial administration

    Municipality of The Hague

    Rule-based algorithms are used to support the performance of debtor and creditor management.

    Last change on 30th of April 2024, at 10:09 (CET) | Publication Standard 1.0
    Publication category
    Other algorithms
    Impact assessment
    DPIA
    Status
    In use