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Please note: The algorithm descriptions in English have been automatically translated. Errors may have been introduced in this process. For the original descriptions, go to the Dutch version of the Algorithm Register.

SafeGPT (AI)

Municipality of Goes

AI platform for city council and organisation. Each their own environment. Deploy it for AI chat, automated reporting, analysis and text enhancement/translation. On the platform, we set up knowledge bases with verified information that can be queried.

Last change on 2nd of December 2025, at 8:32 (CET) | Publication Standard 1.0
Publication category
Other algorithms
Impact assessment
DPIA
Status
In use

General information

Theme

Organisation and business operations

Begin date

10-2024

Contact information

stadskantoor@goes.nl

Link to publication website

https://www.goes.nl

Responsible use

Goal and impact

Improve operations. Secretaries no longer need to type out reports. Texts can be translated faster and with fewer errors using AI language model.


Relieve councillors of workload. They can quickly generate summaries and overviews. It also allows them to record their group meetings securely with AI automatically. They can also quickly check their proposals for imperfections and use it as a sparring partner.

Considerations

Writing out reports manually is very time-consuming. Employees then have to go over a tape and soon spend hours making a report. With the AI algorithm, this can be done in minutes.


Councillors previously used ChatGPT. As the Goes clerk's office, we want to offer a secure alternative to prevent data leaks.

Human intervention

A person checks reports against the full automatically generated transcript. If there is any doubt then the original audio recording is used. Translated texts can be checked by presenting them to the target audience.


We train all users on the importance of human in the loop. A person should always check the outcomes of AI.

Risk management

Data is automatically deleted after one year. Data will not be used to train or improve the model.

Legal basis

N/A. Business

Elaboration on impact assessments

DPIA has been prepared. The system processes data already processed by us as a municipality in the form of a recording or previously prepared document.

Impact assessment

Data Protection Impact Assessment (DPIA)

Operations

Data

In theory, any data that can be shared via audio or text.

Technical design

The AI algorithm helps to convert a sound recording to text as accurately as possible. Using another AI algorithm, this transcript can be converted into an accurate report. Yet other AI algorithms can translate texts or improve texts in terms of grammar or spelling.

External provider

SafeGPT

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