Please note: The algorithm descriptions in English have been automatically translated. Errors may have been introduced in this process. For the original descriptions, go to the Dutch version of the Algorithm Register.
Invoice processing
- Publication category
- Impactful algorithms
- Impact assessment
- DPIA
- Status
- In use
General information
Theme
Begin date
Contact information
Link to publication website
Responsible use
Goal and impact
The aim is to be able to receive and automatically process e-invoices using E-Connect. Automated processing of incoming invoices provides efficiency benefits, error probability is reduced and invoices are checked on various aspects.
The impact on citizens is minimal because a citizen does not send an invoice.
The impact on businesses is minimal, invoices are automatically checked if an invoice fails the entrepreneur is automatically informed.
It is checked whether all mandatory information is included on the invoice, is the addressing correct, has the invoice number occurred before and is the information on the invoice correct.
Considerations
Processing invoices is faster and there is already control at the gate due to the use of the algorithm. This minimises the risk of duplicate invoices, incorrect invoices and ghost invoices.
Human intervention
Read-in invoices are prepared in the administration, these invoices are checked for content by people and released if necessary.
Risk management
Minimal risk, content controlled by people.
Legal basis
EU legislation for e-invoicing (directive 2014/55/EU)
Links to legal bases
Elaboration on impact assessments
The pre-dpia concluded that there was no high-risk processing.
Impact assessment
Operations
Data
Chamber of Commerce, VAT and IBAN data are used for checks.
Technical design
1. Recognising and reading invoice data
2. Checking and validating invoice data, only correct invoices are validated by the system for the next step. If an invoice is not correct, the supplier receives a message asking him to amend the invoice.
3. Conversion of invoices
4. Export to administrative system
External provider
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