Please note: The algorithm descriptions in English have been automatically translated. Errors may have been introduced in this process. For the original descriptions, go to the Dutch version of the Algorithm Register.
Document scanners Civil Affairs desk
- Publication category
- Other algorithms
- Impact assessment
- Field not filled in.
- Status
- In use
General information
Theme
Begin date
Contact information
Link to source registration
Responsible use
Goal and impact
Almere Municipality uses document scanners from Securitech to establish identity. Using software, the scanner checks the identity document to identify forgeries or irregularities. If in doubt, an orange light comes on and the document goes to the fraud desk where a physical person reviews the document. If the document is deemed 'genuine' by the scanner, a green light is lit, establishing the identity. If red, the document is false or not valid. This can be determined by both the scanner and the fraud desk.
Considerations
Before starting to use these scanners, a conscious and careful assessment was made of their necessity and benefits. This involved weighing up how to carry out identity and travel document checks as reliably as possible, without unnecessary risks for residents.
The use of scanners offers significant advantages over human verification alone. Namely, scanners can detect specific authenticity features that are difficult or not visible to the naked eye. This significantly increases the chances of identifying forged documents and forms of fraud, such as look-alike fraud. At the same time, employees remain involved in the assessment, so there is always a human check as well.
Through this combination of technology and human assessment, the reliability of identity verification is strengthened and misuse can be prevented more effectively.
Human intervention
The document is always placed on the scanner by an employee. If in doubt, an orange light is lit and the document goes to the fraud desk where a physical person assesses the document. If the document is considered 'genuine' by the scanner, a green light is lit, establishing the identity. If red, the document is false or not valid. This can be determined by both the scanner and the fraud desk.
Risk management
When using the scanners, deliberate consideration was given to potential risks and how to mitigate them. For example, risks were assessed in advance, such as misjudging documents or incorrectly processing data. Based on this, measures were taken.
In practice, this means that scanners are checked regularly and employees are trained in their correct use. Also, the outcome of the scan is always reviewed by an employee so that any errors can be noticed and corrected. It is also ensured that only necessary data is used and handled with care
Legal basis
- Citizen Service Number (General Provisions) Act (Wabb)
- Passport Act
- General Data Protection Regulation (AVG)
- Municipal Act
Link to Processing Index
Operations
Data
Input: the identity or travel document that a resident presents at the counter.
Processing: the document is scanned and the authenticity features (such as machine-readable zone, security prints, UV features) are automatically checked for discrepancies.
Output: a signal to the clerk ('no peculiarities' / 'possible discrepancy') after which the clerk does the final check.
Technical design
- Resident shows document at counter.
- Clerk places the document in the scanner.
- The algorithm automatically analyses the document according to preset authenticity rules.
- The system issues a warning or approval based on the scan.
- The employee assesses and decides on further handling.
Further explanation on the technical operation of the scanner is reserved by the supplier of the scanners: Securitech
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