Anonymisation tool

Municipality of Gooise Meren

Software for automated deletion of personal data

Last change on 17th of June 2024, at 9:25 (CET) | Publication Standard 1.0

• Publication category: Other algorithms
• Impact assessment: Field not filled in.
• Status: In use

General information

Theme

Organisation and business operations

Begin date

05-2023

Contact information

[e-mail]

Link to publication website

https://www.gooisemeren.nl

Responsible use

Goal and impact

The anonymisation tool is used to fulfil the necessary protection of the personal data to whom documents relate.

Considerations

The alternative is manually filing away personal data. This is inefficient and error-prone.

Human intervention

Anonymised documents are always checked by a staff member.

Risk management

An extensive testing process took place before the tool went live. New versions are tested before going live. To mitigate the risk that documents are insufficiently anonymised, human verification takes place, depending on the type of document randomly or a full check.

Legal basis

WOO, AVG, WEP

Links to legal bases

• WOO: https://wetten.overheid.nl/BWBR0045754/2023-04-01
• AVG: https://wetten.overheid.nl/BWBR0040940/2021-07-01
• WEP: https://wetten.overheid.nl/BWBR0043961/2024-01-01

Operations

Data

BSN, Name, Address, Place of residence, Signature, Initials, Financial data

Technical design

The tool works with Natural Language processing (NLP). NLP is a part of Artificial Intelligence (AI) where language and artificial intelligence come together. For example, texts can be classified by recognising what the subject of the sentence is or what a verb or name is, for example. Through AI, the software recognises more and more terms and becomes more efficient and accurate.

External provider

Datamask B.V.