Income & assets test for categorical special assistance

Stichting Inlichtingenbureau

This algorithm from Stichting Inlichtingenbureau (IB)* is for municipalities. To check whether someone is eligible for collective income support schemes, which fall under categorical special assistance. Like collective health insurance, for example. Municipalities can also use it to assess whether someone is still entitled to a scheme, so that they can automatically extend it.

Last change on 3rd of September 2025, at 10:12 (CET) | Publication Standard 1.0

• Publication category: Impactful algorithms
• Impact assessment: Field not filled in.
• Status: In use

General information

Theme

Social Security

Begin date

Field not filled in.

Contact information

* De officiële, statutaire naamswijziging van Stichting Inlichtingenbureau naar Bureau InformatieDiensten Nederland (BIDN) volgt op een later moment. Tot die tijd gebruiken we in officiële documentatie de naam Stichting Inlichtingenbureau (IB). https://www.bidn.nl/over-ons

Link to publication website

https://www.bidn.nl/inkomens-en-vermogenstoets-bijzondere-bijstand

Responsible use

Goal and impact

The information service has two aims:

1. To help the municipality assess applications for special assistance for people participating in group supplementary health insurance.

2. To help the municipality assess whether this special assistance can be renewed automatically, if someone is already participating in such insurance.

With this automated check, the municipality sees whether someone meets the conditions for income and assets. These conditions are set by the municipality itself. If someone does not meet them, the municipality will see that.

If someone is already receiving social assistance benefit (such as from the Participation Act, AIO, IOAW or IOAZ), there is always no obstacle. In that case, no additional verification of income is needed through the UWV.

Considerations

An advantage of this algorithm is that a resident who has applied or wants to be considered for renewal does not have to provide information on income and assets himself. It also works much faster than if someone does it by hand. This saves a lot of time for municipal employees. Thus, fewer mistakes are made.

Human intervention

For the IB itself, this algorithm does not involve human intervention. The algorithm executes rules devised by humans and is not 'self-learning'.

However, the IB does ensure that the processing process has been done properly.

The municipality decides whether and how to deal with a change.

Risk management

Citizen privacy is a major concern. That is why we periodically check whether there are risks and what can be done about them. This is called privacy impact assessment (PIA).

Legal basis

The processing of personal data in the context of this information service has the following basis(s):

Basis of processing Municipalities:

o Chapter 4 'Supplementary income support, Chapter 5 'Implementation' and Chapter 6 'Powers and facilities of municipalities' Pw

o Article 62 of the SUWI Act

Basis of processing IB:

o Articles 64(3) and 68 Pw

o Section 45(2), IOAW

o Section 45, second paragraph, IOAZ

o Section 63 of the Work and Income Implementation Structure Act (SUWI Act), Section 5.24(1) and (3) of the SUWI Decree & Sections 6.2 and 6.6 of the SUWI Regulation

o cooperation and exchange agreements

Basis for processing sources (general):

o article 64, first paragraph, and article 68 Pw

o Section 45(1), IOAW

o Section 45, first paragraph, IOAZ

Basis of processing SVB (source):

o Article 47a Participation Act

Basis of processing RvIG:

o Sections 3.1 and 3.2 of the Persons (Basic Registration) Act

o 651001 Authorisation decree on the Intelligence Bureau for municipalities and municipal partnerships

o 651002 Authorisation decision of the Intelligence Bureau

Basis for processing RDW (source)

o article 41a, paragraph 1(a), Road Traffic Act (WvW)

o Article 42(4)(c), in conjunction with Article 43(1) of the Road Traffic Act

o Chapter 1 and Appendix A (Government Bodies - Administrative Bodies) Policy Rules on Checking Information Provided from the Vehicle Registration Register

o Article 5.5a of the SUWI Decree

Basis for processing IB-RDW:

o Service Level Agreement RDW - Stichting Inlichtingenbureau (SLA)

o Agreements and Procedures RDW - Stichting Inlichtingenbureau (DAP) document

o Agreement Municipalities - IB.

o Article 63 SUWI Act, Article 5.24, paragraphs 1 and 3, SUWI Decree & Articles 6.2 and 6.6 Regeling

SUWI.

See also the Data Register. Processing activities Act SUWI / Participation Act on the IB website via the following page: https://www.bidn.nl/privacy-beleid

Links to legal bases

Participation Act: https://wetten.overheid.nl

Link to Processing Index

https://www.bidn.nl/privacy-beleid

Operations

Data

Municipality's supply file (A):

- BSN

- Municipality code

- BRP query Y/N

- Normal percentage

- Applicant gender name (mandatory if BRP query = N, empty otherwise)

- Applicant date of birth (mandatory if BRP query = N, empty otherwise)

- Form of life (mandatory if BRP query = N, empty otherwise, must be 1, 2 or 3; 1 = Married/cohabiting; 2 = Single parent; 3 = Single)

- Partner BSN (mandatory if form of life = 1, empty otherwise

- Partner Gender name (mandatory if form of life = 1, empty otherwise)

- Partner date of birth (mandatory if form of residence = 1, empty otherwise)

The request file to RvIG (BRP) (B):

- BSN Applicant

The response file to RvIG (C):

- BSN of, among others, Beneficiary (see also the other fields below)

- Category 1 (benefit recipient):

- BSN

- Sex name prefix

- Sex name

- Date of birth

- Category 2 (parent 1):

- BSN

- Category 3 (parent 2):

- BSN

- Category 5 (marriage/registered partnership):

- BSN

- Date of birth

- Date of conclusion

- Date of dissolution

- Category 8(residence):

- Job address

- Category 9(Child):

- BSN

- Date of birth

The demand file to UWV (D):

- BSN

- Start date of reference period

- End date of reference period

See continuation in "Technical operation" (E)

The demand file to BD (F):

Demand type: interest and balance data

- BSN Applicant

- Tax year

- Name

Order type: tax credits

- BSN Applicant

Response file BD (G):

- BSN account holder

- Value record type 1 (if no data were found in the Interest Base on the person concerned, or the total amount of interest received and the total of all balances remain below the respective standards):

- "NO DATA/ BELOW STANDARD"

- Reference date

- "00" = no interest/balance data present / "01" = total interest/balance below standard

- Value record type 2 (contains account number and bank code. From fiscal year 2012 onwards, IBAN will be supplied. This type always occurs in combination with value records type 3 and 4, in case a total balance or total interest is found above the applicable limits):

- IBAN number

- Value record 3 (This type of record always occurs in combination with types 2 and 4):

- Name, initials and prefixes of the account holder as supplied by the financial institution

- Value record 4 (This type of record always occurs in combination with types 2 and 3):

- interest amount, balance and reference date

The query file to RDW (H):

- BSN

See continuation in "Technical operation" (I), (K)

Technical design

UWV's response file (E):

- BSN

- Date starting period

- Reference period end date

- LA Income relationship number

- LA Date start income relationship

- LA Date end income relationship

- LA Payroll tax number

- LA Name of administrative unit

- LA Date start income period

- LA Date end income period

- LA Code type of employment relationship

- LA Code type of employment relationship

- LA Date of start of income statement

- LA Date end of income statement

- LA Amount of wages SV

- LA Amount of wage in cash

- LA Amount value of non-cash wage

- LA Number of hours worked

- LA Amount of wage tax and national insurance contributions withheld

- LA Amount of wage tax/national insurance contributions withheld

- LA Amount of wage tax/national insurance contributions withheld

- LA Amount holiday allowance

- LA Amount holiday allowance accrued

- LA Amount private use of car

- WGA Address role code

- WGA Street name

- WGA House number

- WGA House number suffix

- WGA Houseboat reference

- WGA Houseboat reference

- WGA Postal code

- WGA City name

- WGA P.O. Box number

- WGA Street name abroad

- WGA House number abroad

- WGA Post code abroad

- WGA City name abroad

- WGA Region name abroad

- WGA Location name abroad

- WGA Country code ISO structured

- WGA PO Box number abroad

RDW answer file (I):

- BSN

- Start date (The date on which the vehicle was registered)

- End date (the date on which the registration expires)

- Vehicle registration number

- Type of vehicle (motorbike, passenger car, commercial vehicle)

- Type of vehicle, including any version

- By which main fuel or energy source the vehicle's engine is powered (petrol, diesel, LPG or electric)

- If applicable, 2nd fuel consumed by the vehicle

(e.g. in the case of LPG)

- Weight (The 'unladen mass' of a vehicle)

- Equipment vehicle (moped, disabled )

- Special-purpose vehicle (Caravan, convertible)

- Approval date (year of construction of the vehicle)

- Issue-date-part-1 (The date of 1st admission of the vehicle. This usually represents the year of construction of the vehicle)

- Status-vehicle (A description indicating the (special) status of the vehicle)

- Date-status-vehicle (The date of the status, associated with the status code)

- Mileage (most recent - max 1 year old)*

- Indication lease car

- List value vehicle

Reporting income & assets test collective supplementary health insurance to municipalities (K):

- BSN

- BRP queried

- Applicant Date of birth

- Applicant Name

- Partner BSN

- Partner Date of birth

- Partner Name

- Form of life

- Certainty of form of life

- Benefit(s)

- Disability

- Income

- Income standard

- Qualifying percentage

- Assessment amount

- Reason (amount)

- Reason (percentage)

- Wealth

- Reason (interest)

- Reason (balance)

- Household

- Reason(s)

- Registration number(s)

The XML detail report contains further detail on the barriers.

A. Municipality's supply file. The municipality can upload a file in the secure IB client portal Work and Income with BSN they wish to submit for review. To determine whether AIO benefits are involved, use is made of the customer tracking facility for which, in the context of Samenloopsignalen (see PIP6), the SVB supplies the AIO population;

B. The application to RviG from the BRP with BSNs as supplied by municipalities (if requested);

C. The delivery of the RvIG response file from the BRP with data on persons living at the same address as the applicant for the purpose of determining the form of living;

D. The application to UWV based on the municipality's supply file or RvIG response file (BSN applicant and partner, if applicable);

E. The delivery of the response file of UWV with BSNs with data on income, benefits and/or pensions;

F. The application to BD based on the municipality's supply file or response file RvIG (BSN applicant and possibly partner);

G. The application to and response from the Inland Revenue for:

- Balance and interest: maximum 1.5 years old on date of query, the reference date is always 31 December of a completed tax year (annually in June, the asset data of 31 December of the previous tax year become available);

- Tax credits: updated monthly;

H. Application to RDW based on the municipality's supply file or response file RvIG (BSN applicant and possibly partner);

I. The delivery of the RDW response file with information on vehicle ownership;

J. The IB applies logic based on information obtained (and temporarily stored) via sources and creates relevant information regarding income, assets and vehicle ownership;

K. Municipalities receive response reports (taking into account the thresholds set by the municipalities and/or vehicle ownership test Y/N. This involves an overview report and a report with detailed data.

External provider

Internally developed