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Please note: The algorithm descriptions in English have been automatically translated. Errors may have been introduced in this process. For the original descriptions, go to the Dutch version of the Algorithm Register.

Allocation of compulsory education officers (ALPA)

Municipality of The Hague

The algorithm calculates which absence reports made by schools can be assigned to which compulsory attendance officer.

Last change on 5th of July 2024, at 10:32 (CET) | Publication Standard 1.0
Publication category
Other algorithms
Impact assessment
Field not filled in.
Status
In use

General information

Theme

Education and Science

Begin date

Field not filled in.

Contact information

datashop@denhaag.nl

Responsible use

Goal and impact

Objective from the business is to allocate absenteeism reports to compulsory education officers so that turnaround time for handling reports and work stocks are minimal.

With smart deployment and execution, the impact is: a) shorter turnaround times, b) lower work stocks, c) rationalisation of priorities to pick up absentee reports, d) more efficient use of FTEs.

Considerations

The alternative to using an algorithm is a manual calculation. In a manual calculation, an optimal allocation cannot be determined. There are too many possibilities. A mathematical model, however, can find the optimal solution. In addition, a manual calculation can lead to errors and takes a very long time.

Human intervention

No automated decision-making will take place. The model will only be used to advise compulsory education officers which reports they can take up.

Risk management

There is no risk. The model outcomes are so-called opinions, which are based on assumptions the model is fed with. It is important to understand the assumptions well so that the model outcomes can be interpreted properly. The model is decision support; there is no automated decision-making. There is no processing of personal data except: client number, neighbourhood information and date of birth.

Legal basis

Implementation of the Compulsory Education Act.

Elaboration on impact assessments

A privacy check was done and a DPIA was not necessary.

Operations

Data

Data used: client number, district, date of birth, school, absenteeism report, id and availability of compulsory school officer, open data on schools and compulsory school officers.

Technical design

The algorithm generates (using a set of rules and Mixed Integer Linear Programming) a work list for truancy officers containing the absence reports that can be picked up. The model calculates which absence report can be assigned to which truancy officer. The calculated value is 'only' an advice for the truancy officer. The official may have motives to pick up other reports.

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