Anonymise

Regional Environment Agency Middle Holland

Black lacquering of e.g. personally sensitive information in documents.

Last change on 3rd of June 2024, at 9:15 (CET) | Publication Standard 1.0

• Publication category: Other algorithms
• Impact assessment: Field not filled in.
• Status: In use

General information

Theme

Organisation and business operations

Begin date

01-2023

Contact information

[e-mail]

Responsible use

Goal and impact

The environment service would like to be transparent to its environment but also needs to comply with privacy legislation, among other things. The deployment of anonymisation software makes this possible by supporting employees in anonymising documents.

Considerations

The anonymisation software supports employees to perform high-quality anonymisation quickly.

Human intervention

The DataMask software makes a proposal to the employee. The employee decides whether a piece of data should be anonymised or not.

Risk management

Fully automated anonymisation is considered too great a risk by ODMH. A solution was therefore chosen that speeds up the process but leaves the final decision with a human.

Legal basis

General Data Protection Regulation (AVG) and the Open Government Act (Woo)

Operations

Data

personal data, e.g. mail address, address details or signature

Technical design

Smart features, such as set rules or templates, make it possible to anonymise per document or as a bulk. In this way, you can also set the method and degree of anonymisation of commonly used (standard) documents. The software then uses pattern recognition and Natural Language Processing to search for names, addresses, dates of birth, specific set words, signatures or regular expressions (such as e-mail, IBAN, BSN). The DataMask software recognises these and makes suggestions to mask or anonymise them fully automatically.

External provider

Datamask