CiVision Society

Municipality of Achtkarspelen

CiVision Samenlevingszaken is a back-office application for the social domain. Within this application, provisions for a resident are calculated and provided. These are benefits in kind under income schemes, reintegration facilities and facilities for social support and for assistance to young people.

Last change on 12th of November 2024, at 13:14 (CET) | Publication Standard 1.0

• Publication category: Impactful algorithms
• Impact assessment: DPIA
• Status: In use

General information

Theme

Organisation and business operations

Begin date

12-2018

Contact information

[e-mail]

Link to publication website

Https://www.achtkarspelen.nl/zorg-en-inkomen

Responsible use

Goal and impact

The principle of algorithm aims to be able to calculate income provisions and subsidies in an automated way. So that beneficiaries receive the right provision. These calculations are done on the basis of business logic. This consists of variables based on applicable laws and regulations.

Considerations

With the application of business logic, the user is able to make a reliable and correct calculation. As a result, the beneficiary of an income scheme or subsidy receives the correct amount and equal cases are treated equally.

Human intervention

Control mechanisms are employed in every dispensation made. Human controls may be applied at various points between data entry and the actual output of the dispensation.

Risk management

A modification to business logic is extensively tested before it is released to users. In addition, the application enforces checks before a processing is made final. Until it is made final, the processing can be reversed. In addition, the business logic is managed at PinkRoccade and protected from users.

Legal basis

Algorithms are exclusively in our support of the Participation Act, Ioaw, Ioaz and Bbz2004. The legislation on these is guiding our business logic. Both for income schemes and subsidies provided in the work domain.

Links to legal bases

• Participatiewet: https://wetten.overheid.nl/BWBR0015703/2024-07-01/0
• Ioaw: https://wetten.overheid.nl/BWBR0004044/2024-07-01/0
• Ioaz: https://wetten.overheid.nl/BWBR0004163/2024-07-01/0
• Bbz2004: https://wetten.overheid.nl/BWBR0015711/2024-01-01/0
• Regeling Participatiewet, Ioaw, Ioaz: https://wetten.overheid.nl/BWBR0015738/2024-06-01/0
• Wet minimumloon en minimumvakantiebijslag: https://wetten.overheid.nl/BWBR0002638/2024-07-01

Elaboration on impact assessments

DPIA has been applied.

Impact assessment

Data Protection Impact Assessment (DPIA)

Operations

Data

Field not filled in.

Technical design

Based on the variables entered, the entitlement to be provided is established on the basis of fixed logic.

To determine the amount of income provisions, the application has standards and bases. These amounts are periodically adjusted by the legislator. We derive the applicable standard or basis from the resident's situation. Thus, based on the resident's age, marital status, children and co-residents present, the norm or base is determined. Other variables that affect the actual amount of the provision, such as income or a reduction, are included in the calculation. So that the amount to be provided is calculated in the application. The calculation logic also extends to the accountability of a user for income schemes provided. Consider the preparation of the wage declaration and grossing up claim.

For calculating subsidies, we also know the relevant standards. These are based on nationally determined minimum wages. Which minimum wage applies in a calculation we derive from the age of the resident and the nature of a resident's employment. The calculation of subsidies takes into account the size of the employment contract and the resident's established wage value. The amount of subsidy to be provided is finally arrived at after applying all relevant variables applied to the applicable minimum wage.

External provider

PinkRoccade Local Government