Schouwbrief generator

Water Board Hollandse Delta

This is a script that searches for data from a particular piece of land and then creates letters of inspection. These letters are stored in a system to manage documents.

Last change on 21st of June 2024, at 10:28 (CET) | Publication Standard 1.0

• Publication category: Impactful algorithms
• Impact assessment: Field not filled in.
• Status: In use

General information

Theme

Space and Infrastructure

Begin date

01-2019

Contact information

[e-mail]

Responsible use

Goal and impact

The purpose of this process is to find out the address details (name, address and residence) of a specific cadastral parcel. Two basic registries are used for this purpose: the Basic Registration of Persons (BRP) for natural persons and the Dutch Trade Register (NHR) for non-natural persons. By consulting these data, the right person or organisation can be notified when there is a violation during a survey.

Considerations

The advantages of this process are that it uses better quality data than the name, address and place of residence (NAW data) that is part of the Land Registry Key Register (BRK). As a result, the right people at an address can be addressed more often. With data from the Basic Registration of Persons (BRP) and the Dutch Trade Register (NHR), we can obtain more accurate and up-to-date information, leading to improved precision when writing to the right person or organisation in case of a violation during an inspection or survey.

Human intervention

The data collected is used to send letters to the correct addressees. In case of an erroneous write-up, this is reported to the Chamber of Commerce (CoC) and/or the Register of Persons (BRP) to correct the incorrect data. This ensures that communication with those affected remains accurate and reliable. By identifying and correcting possible errors in time, the effectiveness of the process is increased and misunderstandings or delays can be avoided.

Risk management

A potential risk of working with basic registries is that the data may not always be up to date. However, to minimise this risk, a feedback mechanism has been built in. When there are signals that the data in a key register may be incorrect or outdated, a feedback is sent to the source holder of that key data.

The source holder is responsible for managing and updating the data in the base register. By receiving feedbacks, the source holder can correct any errors or outdated information and keep the basic register up-to-date. This contributes to the reliability and accuracy of the data used in the process. The feedback mechanism is thus an essential part of the system to ensure the quality of the basic records.

Legal basis

• Water board Hollandse Delta's Keur 2014
• Water Board ordinance Hollandse Delta Water Board
• Register of surface water bodies and engineering structures for Hollandse Delta water board

Links to legal bases

• Keur voor waterschap Hollandse Delta 2014: https://lokaleregelgeving.overheid.nl/CVDR271608/7
• Waterschapsverordening Waterschap Hollandse Delta: https://lokaleregelgeving.overheid.nl/CVDR706094/2
• Legger van oppervlaktewaterlichamen en kunstwerken voor waterschap Hollandse Delta: https://lokaleregelgeving.overheid.nl/CVDR336992/2

Operations

Data

• Land Registry
• Municipal Personal Records
• Trade Register
• Registration of breaches of water board Hollandse Delta

Technical design

During the survey, locations are recorded via an app. These locations are geographically linked to cadastral parcels. The (administrative data belonging to the) cadastral parcels are used to retrieve information from the BRP and NHR about the user of the parcel. This is included as an addressee in the letter generated, which also describes and visualises the inspection violation.

External provider

Internally developed