Anonymisation tool

Municipality of Meierijstad

Application to anonymise documents

Last change on 21st of November 2024, at 10:43 (CET) | Publication Standard 1.0

• Publication category: Other algorithms
• Impact assessment: Field not filled in.
• Status: In use

General information

Theme

Organisation and business operations

Begin date

06-2023

Contact information

[e-mail]

Link to publication website

www.meierijstad.nl

Responsible use

Goal and impact

Anonymising documents for publication

Considerations

The alternative is manually filing away personal data. Digital processing has a faster turnaround time. The algorithm reduces errors and mistakes.

Human intervention

Review of the final result before publication. The documents anonymised by means of the software can be checked after completion and adjusted where necessary by an employee. The algorithm itself is trained periodically.

Risk management

Risk management is minimal as there is always an employee of the municipality doing the final test.

Legal basis

AVG, WOO,

Operations

Data

personal data

Technical design

Smart features, such as set rules or templates, make it possible to anonymise per document or as a bulk. In this way, you can also set the method and degree of anonymisation of commonly used (standard) documents. The software then uses pattern recognition and Natural Language Processing to search for names, addresses, dates of birth, specific set words, signatures or regular expressions (such as e-mail, IBAN, BSN). The DataMask software recognises these and makes suggestions to mask or anonymise them fully automatically

External provider

Datamask B.V.

Link to code base

https://datamask.nl/documenten-anonimiseren/software